The DA Form 638 is a vital document used to recommend individuals for military awards and decorations. This form serves multiple purposes, including the consideration of nominations and the recording of final actions regarding awards. Understanding how to properly fill out this form is essential for ensuring that deserving service members receive the recognition they have earned.
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The DA Form 638, known as the Recommendation for Award, plays a crucial role in the process of recognizing military personnel for their service and achievements. This form is utilized primarily to nominate individuals for various awards and decorations, including those for valor, heroism, and wartime service. It serves as a formal mechanism to document nominations and maintain individual award case files. The form is governed by Army Regulation 600-8-22, which outlines the procedures for military awards. The DA Form 638 collects essential information about the nominee, such as their name, rank, organization, and the specific reasons for the award. It also requires detailed justification, allowing recommenders to provide bullet-point examples of meritorious acts or service that support the nomination. Privacy considerations are addressed within the form, as it includes a statement regarding the handling of personally identifiable information. While providing this information is voluntary, omitting it may delay the processing of the application. Ultimately, the DA Form 638 not only facilitates the award process but also underscores the importance of recognizing exemplary service within the armed forces.
The DA Form 638 is an important document used in the military for recommending awards. However, several misconceptions surround this form. Here are four common myths, along with clarifications to help you understand its purpose better.
While the form can be used for valor awards, it is not limited to those situations. It is applicable for all types of awards and decorations, including those for meritorious service and achievement.
Submitting a DA Form 638 does not automatically result in an award being granted. The recommendation must go through a review process, and approvals are based on the merit of the nomination and the supporting documentation provided.
Any service member can recommend an award for another individual using the DA Form 638. It is not restricted to officers, making it accessible for all ranks within the military.
The DA Form 638 includes a Privacy Act Statement, which means that personal information is protected under the law. While disclosure is voluntary, providing accurate information is crucial for processing the award efficiently.
1. The DA Form 638 is essential for recommending awards and decorations within the Army.
2. Ensure that all personal information is accurate, including the nominee's name, rank, and service branch.
3. Provide a clear reason for the award. Specificity in achievements strengthens the nomination.
4. Use bullet points to outline specific acts of merit or service. This makes it easier for reviewers to understand the nominee's contributions.
5. Include previous awards in section 8 to provide context about the nominee’s recognition history.
6. If applicable, indicate whether the award is interim or posthumous in sections 12b and 12c.
7. The disclosure of personal information is voluntary, but omitting details may delay processing.
8. Signatures are required from both the recommender and the approval authority to validate the nomination.
9. The form must be submitted in accordance with Army Regulation 600-8-22 to ensure compliance with military standards.
10. After completion, keep a copy of the submitted form for your records, as it serves as documentation of the nomination process.
When completing the DA Form 638, it is essential to follow specific guidelines to ensure accurate processing. Below is a list of recommendations and common pitfalls to avoid.
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The DA Form 4187, commonly known as the Personnel Action form, is similar to the DA 638 in that it is used to document and process various personnel actions within the Army. Both forms require detailed information about the individual involved, including their name, rank, and organization. While the DA 638 focuses on recommendations for awards, the DA 4187 addresses changes in duty status, such as promotions, reassignments, or disciplinary actions. The DA 4187 also includes sections for justification and approval, similar to the DA 638's need for supporting information and signatures from recommending authorities.
The DA Form 1256, or the Certificate of Achievement, serves a similar purpose in recognizing individual accomplishments. Like the DA 638, the DA 1256 requires specific details about the individual being honored, including their achievements and contributions. However, the DA 1256 is typically used for less formal recognitions compared to the DA 638, which is reserved for more significant awards. Both forms emphasize the importance of documenting achievements, but the DA 1256 is often used for immediate recognition rather than formal awards.
The DA Form 2-1, or the Personnel Qualification Record, parallels the DA 638 in that it serves as a comprehensive record of an individual's military career. This form contains vital information such as duty assignments, training, and awards received. While the DA 638 is specifically for recommending awards, the DA 2-1 provides a broader overview of a soldier's qualifications and history. Both documents require accurate and detailed information to ensure proper recognition and record-keeping.
The DA Form 7000, known as the Financial Liability Investigation of Property Loss, shares similarities with the DA 638 in terms of documentation and approval processes. Both forms require detailed descriptions of incidents or actions leading to recommendations or conclusions. While the DA 638 is focused on awards, the DA 7000 is concerned with financial accountability and property loss. Each form necessitates signatures from various authorities, ensuring a thorough review before final decisions are made.
The DA Form 1059, or the Academic Evaluation Report, is another document that aligns with the DA 638 in its purpose of assessing performance. Both forms require detailed descriptions of achievements and contributions. However, the DA 1059 is specifically used to evaluate a soldier's performance during training courses, while the DA 638 is used for award recommendations. Both documents emphasize the importance of performance and achievement in a soldier's career.
The DA Form 5016, also known as the Individual Development Plan, has similarities to the DA 638 in that it outlines goals and achievements. This form is used to plan and document a soldier's professional development, including training and education. While the DA 638 focuses on formal recognition of achievements, the DA 5016 serves as a roadmap for future accomplishments. Both forms require input from the individual and their chain of command to ensure alignment with military objectives.
The DA Form 2823, or the Sworn Statement, is another document that shares some characteristics with the DA 638. Both forms require detailed accounts of events or actions taken by individuals. The DA 2823 is typically used in investigations, while the DA 638 is used for award recommendations. Each form demands accuracy and thoroughness in the information provided, as it can significantly impact the outcomes for the individuals involved.
The DA Form 160, or the Request for Leave, bears resemblance to the DA 638 in its procedural nature. Both forms require specific information about the individual, including their name, rank, and organization. The DA 160 is used to request time off from duty, while the DA 638 is focused on award recommendations. Each form must be completed and approved by the appropriate authorities, ensuring that all requests are properly documented and processed.
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Finally, the DA Form 4856, or the Developmental Counseling Form, is similar to the DA 638 in its emphasis on documenting individual performance and achievements. This form is used for counseling sessions, which may include discussions about awards and recognitions. While the DA 638 is specifically for award recommendations, the DA 4856 serves a broader purpose in facilitating personal and professional growth within the military. Both documents require input from the individual and their leadership to ensure accurate representation of achievements and areas for improvement.