Da 4986 PDF Template Fill Out Form Online

Da 4986 PDF Template

The DA 4986 form is a personal property record used by individuals to document their high-value items. This form serves several important purposes, including assisting in the recovery of lost or stolen property and facilitating claims against the government for loss or damage. Properly filling out this form ensures that your belongings are identifiable and can be protected effectively.

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Contents

The DA 4986 form serves a crucial role in the management and protection of personal property for individuals associated with the U.S. Army. This form is designed to record identifying data of personal items, particularly those of high value. It is governed by Army Regulation 190-31, which outlines the procedures for property identification and loss reporting. One of the key aspects of the DA 4986 is its emphasis on accountability; individuals are encouraged to mark their property with a specific prefix and their Social Security Number to facilitate identification. In the event of loss or theft, the information recorded can assist in the recovery of the items and in filing claims against the government or private insurance. The form also underscores the importance of keeping a secure record of valuable possessions, as well as displaying a warning label to deter theft. While providing information on the form is voluntary, it is advisable for individuals to complete it to avoid potential complications in the event of property loss. The DA 4986 thus not only functions as a personal inventory tool but also as a safeguard for service members' assets.

Misconceptions

There are several misconceptions about the DA 4986 form. Understanding these can help individuals accurately complete and utilize the form for its intended purpose.

  • The DA 4986 form is only for military personnel. Many believe that only active duty members need to fill out this form. However, it is also beneficial for military families and civilians who own high-value personal property on military installations.
  • Filling out the DA 4986 form is mandatory. Some think that completing this form is a requirement. In reality, providing information is voluntary. However, not completing it may hinder the recovery of lost or stolen items.
  • The DA 4986 form is only for tracking stolen items. While it does assist in recovering lost or stolen property, its primary purpose is to record identifying data about personal property. This information can also support claims against the government for loss or damage.
  • Marking property with a Social Security Number is unsafe. Some individuals worry that using their Social Security Number (SSN) could lead to identity theft. However, the form instructs users to mark property with “USA” followed by their SSN to enhance identification while also adhering to privacy guidelines.

Key takeaways

Here are some key takeaways about filling out and using the DA 4986 form:

  • Purpose of the Form: The DA 4986 form is designed to record identifying data of personal property, particularly high-value items.
  • Mandatory Information: While providing information is voluntary, it is important to note that failure to do so will not adversely affect you.
  • Marking Property: When marking your personal property, use the prefix “USA” followed by your Social Security Number for clear identification.
  • Display Warning Labels: After marking your property, place DA Label 167 in a visible location to inform others that the items are marked for identification.
  • Keep Records Safe: Store the completed record of your high-value property in a secure place to prevent loss of important information.
  • Assistance in Recovery: The information recorded can aid in recovering lost or stolen property and assist in claims against the Government or private insurance.
  • Verification of Records: Ensure that an individual verifies the recording of property by signing the form, which adds credibility to your records.

File Attributes

Fact Name Details
Form Purpose The DA 4986 form is used to record identifying data of individual personal property.
Governing Laws Authority for this form is derived from Title 10, USC 3012 and 5 USC 301.
Privacy Act Compliance This form complies with the Privacy Act of 1974, ensuring the protection of personal information.
Mandatory Disclosure Disclosure of information on this form is voluntary and does not adversely affect the individual.
High Value Property The form is specifically designed for recording high value property to assist in recovery if lost or stolen.
Marking Property Individuals should mark their personal property with the prefix “USA” followed by their Social Security Number.
DA Label 167 After marking property, display DA Label 167 to indicate that the property is marked for identification.
Record Keeping It is recommended to keep the completed DA 4986 form in a safe place for future reference.
Signature Requirement The form requires the signature of the individual verifying the recording of the property.

Dos and Don'ts

When filling out the DA 4986 form, it’s important to follow certain guidelines to ensure accuracy and compliance. Here’s a list of dos and don’ts:

  • Do use your full name as it appears on your identification.
  • Do accurately record the serial numbers of your items.
  • Do keep a copy of the completed form for your records.
  • Do display the DA Label 167 in a visible location after marking your property.
  • Don’t leave any fields blank; fill in all required information.
  • Don’t use abbreviations or nicknames; stick to official names and terms.

More PDF Documents

Similar forms

The DA Form 2404, known as the Equipment Inspection and Maintenance Worksheet, serves a similar purpose to the DA 4986 by documenting the condition and maintenance of military equipment. Like the DA 4986, it requires specific identifying information about the item, including its serial number and maintenance history. This form is essential for tracking the operational readiness of equipment and ensuring that all necessary inspections and repairs are completed. Both forms emphasize the importance of accurate record-keeping to facilitate accountability and recovery in case of loss or damage.

The DA Form 2062, or the Hand Receipt/Annex Number, is another document that parallels the DA 4986 in its function of tracking personal property. It is used primarily to provide a record of items issued to individuals, including their condition and location. Just as the DA 4986 records high-value property, the DA 2062 ensures that all items are accounted for, which is crucial for inventory management. Both forms highlight the responsibility of individuals to maintain accurate records and report any discrepancies or losses.

The DA Form 3151, also known as the Warehouse Receipt, shares similarities with the DA 4986 in that it documents the transfer of property. This form is used to acknowledge the receipt of items stored in a warehouse, detailing their condition and quantity. Like the DA 4986, it serves as an official record that can be referenced in case of disputes or claims. Both documents underscore the importance of maintaining thorough records to support accountability and facilitate the recovery of property when necessary.

The DA Form 2407, which is the Maintenance Request, is another document that operates in a similar realm as the DA 4986. This form allows personnel to request maintenance on equipment or property, documenting the issue and the required repairs. While the DA 4986 focuses on recording property ownership, the DA 2407 emphasizes the need for ongoing maintenance and care. Both forms play a vital role in ensuring that property remains functional and in good condition, ultimately supporting the mission readiness of military operations.

In Illinois, understanding the importance of proper documentation extends beyond just tax forms; for landlords and tenants, the Illinois Residential Lease Agreement is an essential tool that clearly delineates the rental terms. Like the DA 4986 form that captures asset details, this lease agreement stipulates critical elements such as rent and lease duration to ensure a transparent relationship. Those wishing to secure their housing situation can find the necessary paperwork through All Illinois Forms, making it easier to navigate the leasing process.

Finally, the DA Form 3161, or the Request for Issue or Turn-in, is akin to the DA 4986 in that it facilitates the transfer of property within the military. This form is used to request the issuance of new items or the return of items no longer needed. Similar to the DA 4986, it requires detailed information about the items involved, including their condition and identification numbers. Both documents are essential for maintaining accurate inventory records and ensuring that all transactions involving military property are properly documented.